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General Summary:

Participates in managing small-scale projects and specific project tasks within the Rockefeller Group Core Holdings portfolio in NYC.  Projects will focus on renovations and modifications within the existing facilities to support Core Holdings operational needs. Works collaboratively with the Rockefeller Group team, consultants, contractors, tenants, clients, etc. to deliver projects on time and within budget. 

In the construction phase of development, this position may be based full-time or part-time at the jobsite.  Manages and resolves daily construction issues.  Responds to project issues and emergencies as they occur, including nights and weekends, if necessary. Emergency after-hour site visits are required, as necessary.  Communicates status, progress, and critical issues to Design and Construction Senior Management and other Rockefeller Group team members.

The Associate Project Manager must understand the design and construction process in order to manage cost, schedule, risk, and quality.

Summary of Key Duties and Responsibilities:

General

• Sets up and administers communication procedures for the project. Sets up and maintains project files onsite and online.
  • Prepares agendas, takes and distributes meeting minutes, follows-up to resolve issues.
  • Prepares monthly reports for distribution incorporating information from contractor.
• Creates and updates the project schedule, budget, risk matrix and cash flow throughout the development lifecycle.
  • Coordinates project milestones with members of Rockefeller Group project team and third parties such as consultants, contractors, and vendors.
• Works with the Cost Management team to administer the PMWeb cost management system. 
  • Assists the Cost Management team with tasks including data entry in PMWeb and maintenance of logs and spreadsheets.
  • Obtains approvals for budget transfers and distributions, change orders, consultant invoices and contractor requisitions. 
  • Creates and maintains the Potential Change Order log in PMWeb
• Manages the procurement process for all phases of the development lifecycle. 
  • Creates and maintains consultant and general contractor bid lists. 
  • Creates Requests For Proposal and incorporates feedback from the project team
  • Supports the Cost Management team in leveling bids. 
  • Prepares contracts and coordinates with legal team.
• Supports the Design & Construction Management team as needed.
  • Ensures compliance with Rockefeller Group policies and procedures.
  • Develops and maintains working relationships with key consultants, vendors and jurisdictional authorities.
  • Performs other duties as assigned.

Predevelopment and Design Phase

• Collects existing property documentation of potential acquisitions including zoning restrictions.  Prepares order-of-magnitude budgets, milestone schedules and logistic plans for potential capital improvements.  Identifies and documents the authorities having jurisdiction for the site.
• Creates and maintains the Owner’s Program based on the goals of the proforma including feedback from internal stakeholders. 
• Manages the design process:  Reviews design documents to determine if they are complete, clear, and coordinated to minimize revisions.  Manages required design decisions with appropriate stakeholders:
  • Coordinates and manages the project team to ensure that designs are compliant with all agreements such as leases, partnerships, joint ventures, developer’s agreements, planning board resolutions, and tenant expectations where defined.
  • Coordinates the base building design criteria, including tenant requirements where applicable, to ensure proper tracking of future scope and costs.
  • Tracks design decisions or approvals for variations in scope. 
  • Works with property management and operating partners to incorporate design elements for efficient building management.

Construction

• Tracks project construction documentation:
  • Coordinates permitting and special inspection requirements. Manages and tracks permit approvals.
  • Tracks insurance and bonding requirements throughout construction.
  • Oversees the Construction Manager (CM)/General Contractor’s (GC) process for the shop drawings, submittals and requests for information.  Enforces contract-required response times for consultants.
• Reviews and monitors CM/GC project documentation:
  • Reviews contractor schedules for completeness and accuracy.
  • Reviews the Construction Manager’s subcontractor bid packages, contractor bid tallies, and subcontractor awards.
  • Monitors implementation of MBE / DBE / WME / SBE requirements where applicable.
• Coordinates punch list activities, critical inspections, tests and commissioning.
  • Inspects work for progress, quality, and safety.
  • Manages architects, consultants, and CM/GC punch list activities.  Monitors completion of work and punch list sign-offs.
• Manages existing tenant relationships and coordinates with property management team or operator.
• Reviews Daily Reports from contractor and reviews with superintendents for completeness and accuracy.
• Takes progress photos on a regular basis.
• Establishes site utility accounts. Coordinates work of utility providers with on-site contractor activities. Reviews and approves utility bills for payment.
• Maintains jobsite office and order services and supplies.
• Coordinates project closeout:
  • Coordinates final cleaning, training and document turnover with property management prior to project turnover.
  • Manages submissions of warranties, guarantees, general releases, final-waivers of lien, release of surety, as-builts, and permit closeouts.
  • Tracks warranties.
• Coordinates tenant improvement work as required.

Education Requirements:

Bachelor’s degree is required.  A degree in architecture, engineering, or construction management is preferred.

Experience / Knowledge / Skills Requirements:

• 1-5 years relevant experience in building design, general construction, or project management
• Working knowledge of construction terminology with the ability to read and interpret construction documents
• On-site construction experience
• LEED experience desirable
• Excellent oral and written communication skills
• Driven, motivate, and cooperative work ethic
• Ability to work in a fast-paced environment while maintaining attention-to-detail
• Capable of working independently and collaboratively
• Excellent time management skills are needed
• Excellent computer skills are required. An advanced knowledge of Microsoft Word, Excel, PowerPoint and Outlook is required.  Knowledge of cost management and scheduling applications is preferred.

Licenses / Certifications Requirements:

LEED certification and OSHA certification are desirable

Salary Range: $95,000 - $100,000

Rockefeller Group offers a competitive benefits package. Please click here to view a comprehensive list of benefits.

The position description is a guide to the critical duties and essential functions of the job, not an all-inclusive list of responsibilities, qualifications, physical demands and work environment conditions. Position descriptions are reviewed and revised periodically to meet the changing needs of the Company at the sole discretion of management. Position responsibilities are subject to change, consistent with business needs. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions unless this causes undue hardship to the Company.

Rockefeller Group International, Inc. and its subsidiaries are equal opportunity employers and comply with all federal, state and local equal employment opportunity laws. Our aim is to continue to recruit and retain a diverse workforce that promotes inclusiveness and emphasizes individual initiative, continuous improvement and teamwork to deliver the highest quality real estate and services throughout the United States.